Dear Oklahoma Aerospace & Defense Summit and Expo Exhibitors:
We are pleased to inform you that Event 1 Productions has been selected to serve as your Official Service Contractor for your decorating needs at the Oklahoma Aerospace & Defense Summit & Expo to be held June 4-5, 2012 at the Embassy Sites Norman-Hotel and Convention Center.
Event 1 Productions offers many other services and rental equipment, to help maximize your exposure at the Oklahoma Aerospace & Defense Summit and Expo.
Please take note of the following:
The tradeshow will be held at the Embassy Suites Norman Hotel and Convention Center located at 2501 Conference Drive, Norman, OK 73069.
No pinning, stapling, tacking, etc. is allowed on the booth drape and table skirting. If pinning, stapling or tacking, etc. occurs, the exhibitor will be directly responsible for the replacing cost of the drape.
All exhibitor vendor orders must be paid in full prior to Event 1 Productions move-in.
All freight will be received at the Event 1 warehouse and transported to the Embassy Suites Norman Hotel and Convention Center. After the show an Event 1 Productions representative will be available to help make shipping arrangements out of the show. If you have an account or would like to use a carrier other than Yellow Freight, please make arrangements to have all shipments picked up by 4:00 PM on June 5, 2012. All freight remaining at that time will be forced out through a common parcel carrier to the exhibiting company within 10 business days.
The Embassy Suites Norman Hotel and Convention Center will not accept freight for the Oklahoma Aerospace & Defense Summit and Expo. If you need to send freight after the deadline date and time, or have freight and drayage questions, please contact Scott Cutten @ 918-245-8006 or SCutten@Event1inc.net for assistance. A shipping information form will be placed in your booth, near the end of the show to help in making shipping arrangements.
If you need any additional assistance with planning of your display booth, marketing assistance, promotional products, theme decorations, rental items or if you need to make other payment arrangements please contact Corbin H. Potter @ 918-245-8006 or Corbin@Event1inc.net . We look forward to the opportunity to serve you and helping the Oklahoma Aerospace & Defense Alliance make this year’s Summit and Expo a great success!
Sincerely,
Corbin H. Potter
Convention Services Director
Event 1 Productions, Inc.
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